Case study : Vendor invoice process automation

Business need

Our client, a multinational company with $26 Billion in revenues with presence in 100 countries, employing nearly 144,000 across the globe, had the following business need:

• Legacy shadow IT solutions for processing vendor invoices
• Regional specific tedious manual processes
• Increased backlog with no corresponding PO’s
• Overpaid invoices and not taking the advantage of the of the early payments and net terms

Solution

• Implemented centralized global PO systems
• Bots enabled to interact with legacy shadow IT systems to pick up pending invoices
• Bots auto detect corresponding PO from central system
• Bots auto approves invoices based on threshold and auto releases timely payments

Benefits

• Bots process 3.6 Million invoices per month
• No backlog of invoices
• Increased efficiencies as only exceptions are reviewed by concerned personal
• Client was able repurpose 20-25 personnel from accounts payable department which lead to $1.2M savings per year

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